Document ID: TIG_AUG _PRN_EMP
Release Date: 03/01/2022
To provide prospective employees and employees of Total IT Global with a comprehensive description of online and offline practices regarding the collection, use, disclosure, store, and retention of their personal information.
All job applicants, full time and part time employees, consultants, third party staff of Total IT Global, worldwide, come under the scope of this policy.
DPO – Data Protection Officer
DPO – To Ensure effective implementation of the policy
While conducting our business and complying with governing central, state, and local government regulations, we collect, use, and maintain (collectively “process”) different types of personal data about you in the operation of our business, for matters such as employment, tax, insurance, etc. We collect personal information from you solely for business purposes, including those related directly to your employment with the Company, and those required by government agencies.
Total IT Global collects information about Candidates in the course of the recruitment process. Some of this information is collected directly from:
In the course of our working relationship with you, we will collect, store and use the following categories of personal data about you:
Some kinds of personal data are given special protection by the law – these are called ‘special category‘ data. We will sometimes collect, store and use the following types of ‘special category‘ personal data:
The personal information collected by the Company is necessary for business legitimate purposes. Your refusal or failure to provide the requested personal information may, therefore, disqualify you from employment with our company or from receipt or enjoyment of certain Company benefits.
The primary purposes for collection, storage and/or use of your personal information include, but are not limited to:
We collect, store, analyse, and share (internally) personal information to attract, retain and motivate a highly qualified workforce. This includes recruiting, compensation planning, succession planning, reorganisation needs, performance assessment, training, employee benefit administration, compliance with applicable legal requirements, and communication with employees and/or their representatives.
Personal information is used to run our business operations including, for example, scheduling work assignments, managing company assets, reporting and/releasing public data (e.g., Annual Reports, etc.), and populating employee directories. Information may also be used to comply with government regulation.
We use such Information as appropriate to ensure the safety and protection of employees, assets, resources, and communities.
We use your personal information to identify you and to communicate with you.
Measuring the performance of IT systems by monitoring employee usage includes analysing times, locations, and activities whilst users are logged into the network. Auditing, monitoring, investigation, and compliance monitoring activities in relation to company policies, Code of Conduct, applicable law, the prevention, and detection of criminal activity and to protect assets and premises.
The Company acts to protect your personal information and ensure that unauthorised individuals do not have access to your Information by using security measures to protect Personal Information. We will not knowingly disclose, sell, or otherwise distribute your personal information to any third party without your knowledge and, where appropriate, your express written permission, except under the following circumstances.
We may disclose your personal information when such disclosure is reasonably necessary:
We may, from time to time, outsource services, functions, or operations of our business to third -party service providers. When engaging in such outsourcing, it may be necessary for us to disclose your personal information to those service providers, e.g., a payroll service, a benefits provider. In some cases, the service providers may collect Personal Information directly from you on our behalf. We work with any such providers to restrict how the providers may access, use, and disclose your Information.
Total IT Global is committed to protect the security of your personal data. We employ security technologies and procedures to help protect your personal data from unauthorised access, use, or disclosure. For example, we store the personal data you provide on computer servers with appropriate version control system that are in controlled facilities.
The Company will make reasonable efforts to secure personal information stored or transmitted electronically secure from hackers or other persons who are not authorised to access such Information.
We will store your personal information for as long as is reasonably necessary for the purposes for which it was collected, as explained in this notice. In some circumstances we may store your personal information for longer periods of time, for instance where we are required to do so in accordance with legal, regulatory, tax, accounting, or necessary technical requirements.
You must promptly inform us when changes occur in the personal information you have provided, so that we can maintain accurate Information about you. Although you may update or change your information, we may maintain such personal information previously submitted in historical archives.
The disclosures of Candidate/Employee information may involve international transfers, including transfers to countries outside the base location which may not have data protection laws as strict as those in the base location. In these cases, where:
In addition to the information shared above, you have several legal rights in relation to the personal data that we hold about you which include the rights to:
Any exception in this policy/ notice is subject to the approval of DPO under the limitation applicable data protection laws.
DPO shall ensure the effective implementation of the policy/notice by various means such as internal audits.